Because web-based storage providers such as Google, Apple, and Amazon don’t own your data (they merely own the online “container” where your information is stored), you are an important part of protecting your septic data when using online software products. When using online systems like ServiceCore septic software, here are simple steps you can take to protect your customer data and company information.
Strong Passwords: The First Line of Defense in Data Security
The most important aspect of data security for cloud users is a strong password. In fact, 76% of cyber attacks on corporate networks are due to weak passwords. Here are some tips for creating a stronger password:
- Make sure your password is at least 8 characters. 15 characters or more keeps your information even safer!
- Don’t use your first name, last name, date of birth, or company name in your password.
- Don’t build words using only letters. For example, the word “Soap” could be written as: S0@p (Capital S, number zero, @ sign, lowercase p).
- Use a combination of upper and lowercase letters, numbers, and special characters such as #, @, $.
- Update your password regularly and don’t use the same password for multiple websites or make a new password that is similar to your previous password.
- You can even use an online random password generator to create a strong password: just make sure you write it down and keep it somewhere safe in case you forget!
What Else Can I Do to Protect My Septic Company and Customer Data?
- Activate 2-factor authorization. This means that you can attach a phone number or alternate e-mail to your account and will be sent an authorization code to login to your account, preventing account fraud or hacking.
- Keep your birthdate and other potential answers to security questions private. That way someone can’t reset your password using this information.
- Keep an eye out for suspicious activities such as logins to your software or e-mail accounts from unknown computers or devices.
- Be careful with public WiFi networks. Use a VPN to log in to your company’s servers instead of accessing them through an unsecured network.
- If you have septic company data stored online, you should also manually backup your data in an external physical storage drive or device, like a hard disk or a thumb drive. This also allows you to access the information when you have poor or no Internet connection.
If you missed the previous blog post in our data security series, check it out here!